Constitution

(Revised 12/11/88, 6/2/94, 11/2/96, 22/2/98, 15/2/04, 25/2/18, 23/2/20, 22/11/20)

1 NAME

The name shall be The South East Croquet Federation (SECF).

2 AREA OF INFLUENCE

The area of influence of the Federation shall be Kent, London,
Surrey and Sussex.

3 AIMS

The aims of the Federation shall be to promote the game of
croquet and to coordinate the activities of croquet clubs in the
area.

The Federation shall be run under the auspices of the Croquet
Association (CA).

4 MEMBERSHIP

Every croquet club (or croquet section of larger clubs) or
group interested in croquet in or near the area of influence is
eligible for membership of the Federation, provided that they
are full or affiliate members of the CA.

Clubs shall appoint one voting delegate and any number of
observers to attend any General Meeting.

Other classes of membership may be created by an Annual General
Meeting.

5 MEMBERSHIP FEES

The annual subscription fees for the year starting 1st January
shall be decided at the preceding year’s Annual General Meeting,
and shall be due upon receipt of the minutes of the Annual
General Meeting.

Member clubs wishing to resign from the Federation must inform
the Secretary not later than the Annual General Meeting,
otherwise they shall be liable for the subscription for the
following year.

6 GENERAL MEETINGS

a There shall be at least one meeting in each year.

b All meetings shall be held within the area.

c There shall be at least 28 days notice of meetings given to
all members.

d Motions
Motions to amend the Constitution or for the dissolution of the
Federation shall require at least two-thirds of the votes cast
by those present to be in favour.  Other motions shall be
carried by a simple majority.

Motions in writing shall reach the Secretary at least 14 days
before the meeting, and shall be circulated with the Agenda to
members at least 7 days before the meeting.

Motions may be submitted to the Secretary by:
(a) Member Clubs;
(b) the Executive Committee

e Quorum
A quorum shall consist of one quarter of the delegates entitled
to attend.

f Annual General Meeting 
The Annual General Meeting shall be held between 1st November
and the last day of the following February to elect the
committee, elect one or more auditors, accept the Statement of
Accounts for the previous year, and transact general business.

g A Special General Meeting may be called at the discretion of
the committee or at the written request of at least three member
clubs to consider a single motion.  On the receipt of such
a request the committee shall arrange the meeting within 28
days.

h The Chairman shall have a casting vote in the event of a
tie.

7 EXECUTIVE COMMITTEE

a The committee shall consist of a Chairman, Secretary,
Treasurer and at least two but not more than six other persons.
Nominations for these posts may be made by member Clubs and must
be accompanied by an agreement to serve, signed by the nominated person.
All nominations and agreements to serve must be sent to the Secretary
to arrive no later than 7 days before the Annual General Meeting at
which the committee falls to be elected.

b Members of the committee shall have one vote at committee
meetings.  The chairman shall have a casting vote in the
event of a tie.

c Upon election each member shall hold office until the next
Annual General Meeting, unless replaced at a prior Special
General Meeting.

d A vacancy on the committee may be filled by co-option. 
Such co-opted members will hold office until the next General
Meeting.

e The committee shall meet at least twice a year.  Three
members of the committee shall form a quorum.

f The committee shall keep proper records and accounts.

g If at any time a person shall be elected as a member of the
Council of the Croquet Association for the South East Constituency and
not be already a member of the committee of the Federation, then such
person shall ipso facto be deemed to be co-opted to the committee,
unless he or she informs the committee that he or she does not wish to
be co-opted, but shall not be counted for the purpose of the limit
specified above.

8 PRESIDENT

a. The Federation may appoint a person of distinction who is interested in croquet to the office of President of the Federation.

b. A nomination for the post of President may be made by the Executive
Committee annually.  The nomination shall be approved by the Member
Clubs by a motion passed at the Annual General Meeting.

c. The office of President shall carry no executive powers.

d. The President shall undertake such duties on behalf of the Federation as may be agreed by the Chairman.

9 FINANCE

Bank accounts shall be in the name of the Federation. 
Drawing on these accounts shall be by any two of four nominated
committee members.
 
The financial year shall commence on 1st October.

10 DISSOLUTION

On passing of a motion for the dissolution of the Federation
at any General Meeting, all assets of the Federation shall be
transferred to the Croquet Association.